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Authorize the Chairman of the Board of Supervisors to execute contracts, in a form to be approved by the County Attorney’s Office, with Contractors that submit responses for the Public Health Request for Proposals, PH-RFP 200232, Testing and Training Services Related to COVID-19, determined by the Public Health Department Selection Committee to be qualified to provide either one or both services described therein. The Contracts are for a term of three (3) years with two (2) one (1) year options for renewal. Anticipated expenditures under this Contract with all awardees is expected to be $5,000,000 during the initial three year term. This approval is effective upon Board approval.

Approve the use of CARES Act funding for this procurement. It is consistent with the Board of Supervisors approved priorities.

On May 27, 2020, Public Health released a RFP to secure the services of multiple Contractors to provide testing and training services in a congregate setting – locations in which groups of people assemble or live together in a shared communal setting, including long term care facilities, shelters, jails, etc. Responses are due on June 8, 2020, with evaluations, scoring and final contract negotiations to be undertaken immediately. This authorization will permit the County to enter individual contracts as they are completed rather than waiting for all negotiations with all vendors to be completed. This will permit services to be delivered in a more expedient and efficient manner. During a typical multiple award process, the Board would be presented with an agenda item to award to multiple vendors. However, some agreements require more time to complete negotiation of terms and conditions and may result in a delay in the award and provision of services. Allowing an award to individual qualified vendors as negotiations are concluded will accelerate the delivery of these services to the public.

These RFP contracts will be funded by the CARES Act. Currently, CARES Act funding is set to expire 12/31/2020. Should that occur, and should alternate funding not be available, Section 4.0 of the Contract, Availability of Funds, will apply, allowing for a change or termination of these contracts.
PDF Document  PH RFP 200232, Testing&Training Services Related to COVID-19.pdf